PSC Joint circular 108 (revised) - Mileage allowance


LGA, 18 Smith Square
London, SW1P 3HZ
Employers’ Side Secretary, Sarah Ward
e-mail: police-staff@local.gov.uk

Unison Centre,130 Euston Road
London, NW1 2AY
Trade Union Side Secretary, Ben Priestley
e-mail:  b.priestley@unison.co.uk


To: Police and Crime Commissioner (copy Chief Exec &Treasurer)
Chief Constables (copy Force Personnel/HR Manager/Payroll Manager)

cc: PSC Members
Scotland and MPS (for information only)


24 March 2021

Joint circular 108 (revised) – Mileage allowance

Dear colleague

This is a revised version of previously issued Police Staff Council Joint Circular 108.

When calculating mileage allowance for work related journeys from home to a workplace other than the normal place of work, it has been common practice for police forces to deduct the commuting distance between home and work from the total mileage claimed for these journeys. As of 1 June 2020, this method of calculation has ceased and there will be no deduction for commuting distance, save where the journey follows in part substantially the same route as the normal daily commute in which case the normal daily commuting mileage will be deducted from the total mileage incurred.

The following changes have been made to the previous version:

  • Normal commuting mileage will only be deducted for journeys which follow substantially the same route to or from the employee’s home and the normal place of work. Under these circumstances the normal daily commuting mileage should be deducted from the total mileage claim. All mileage over and above the normal daily commuting mileage will be eligible for mileage allowance;
  • The 10-mile eligibility threshold for claiming mileage over and above normal daily commuting mileage has been removed;
  • Staff are eligible to claim for all and any mileage incurred when undertaking journeys which do not involve them taking substantially the same route to and from work;
  • All examples have been removed;
  • The use of the term “motor vehicle allowance” has been corrected to 'mileage'.

Yours sincerely,

Ben Priestley, Trade Union Side Secretary
David Algie, Employers’ Side Secretariat